Leave policies that enforce themselves. Balances that are always right.
NumaTrack Time Off handles accruals, approvals, balances, and calendars in one system. Employees request from their phone. Managers approve with full visibility. Rules do the rest.
Everything you need to manage time off without the manual work
Accruals that never need recalculating
The problem: Tracking who earns how much, when it accrues, and what carries over gets more complicated every year. Anniversary dates, tenure milestones, and different rates across roles make it worse.
What changes: Configure accrual rules once — nine frequencies including anniversary-based — and balances update on their own. Reward tenure with milestone accruals. Set balance caps and carryover limits so policies hold year over year without manual resets.
Requests that route, not drift
The problem: Leave requests arrive by email, text, or hallway conversation. Managers approve from memory without knowing who else is already off. Requests slip through or get approved when they shouldn't.
What changes: Employees submit requests from their phone or desktop. Requests route through multi-level approval workflows — or auto-approve for low-risk leave types. Backup approvers cover when a manager is away. Every request is logged with a clear status.
Staffing gaps caught before they're approved
The problem: Two people on the same team get approved for the same week. A request goes through during a period the business can't absorb absences. Nobody notices until the schedule breaks.
What changes: Blackout periods block requests during critical dates. Staffing thresholds limit how many people on a team can be off at once. Managers see conflicts before they approve — not after.
Balances employees can check themselves
The problem: Employees ask HR for their balance. Managers aren't sure how much leave someone has left before approving. Year-end reconciliation takes hours because nobody trusts the numbers.
What changes: Balances update in real time as accruals post and requests are approved. Employees check their own from the app. HR can make manual adjustments when needed — with a record of every change.
One calendar for holidays, leave, and coverage
The problem: Statutory holidays vary by province. Company holidays aren't tracked alongside employee leave. Managers can't see who's out this week without asking around.
What changes: Configure statutory and custom holiday calendars by location. A team calendar shows who's out across the week or month — holidays, approved leave, and pending requests in one view. Employees export an ICS feed to sync with their personal calendar.
How teams use Time Off across industries
Retail & Hospitality
Blackout periods block requests during peak seasons. Staffing thresholds prevent too many people on the same shift group from being off at once. Managers approve or deny from their phone between rushes.
Construction & Trades
Crews need predictable availability. Real-time balances and a team calendar give site managers a clear picture of who's off and when. Accruals follow union or company rules without manual tracking.
Professional Services
Billable teams need tight leave coordination. Multi-level approvals route requests through project leads and managers. The team calendar makes it easy to plan around absences.
Healthcare & Social Services
Staffing thresholds are critical — you can't approve three nurses off the same week. Blackout periods protect high-demand dates. Milestone accruals reward long-tenured staff automatically.
Nonprofits & Small Organizations
Configure a few leave types, set accrual rules, and let employees self-serve. Balances stay current year-round — no reconciliation scramble in December.
30 minutes. No commitment. See Time Off in action.
If leave tracking still depends on manual spreadsheets and email chains, this is worth a look. Book a walkthrough and see how NumaTrack handles accruals, approvals, and balances for your team.