We built the HR and payroll system we couldn't find in Canada.
NumaTrack is a single platform for Core HR, Time Tracking, Time Off, Scheduling, and Payroll — designed from day one for Canadian businesses and Canadian compliance.
The problem isn't that tools don't exist. It's that they don't connect.
Most Canadian businesses manage their workforce across a patchwork of tools — a spreadsheet for employee records, one app for time tracking, another for time off, a whiteboard for scheduling, and a separate system for payroll. Each tool works on its own. None of them talk to each other.
Every pay period, someone pulls data from each one, re-enters it somewhere else, and hopes nothing falls through. That process is slow, error-prone, and frustrating — especially when compliance is on the line.
And the payroll tools that do exist? Most were built for the US market first. Canadian compliance — CPP/EI calculations, provincial overtime rules, ROEs, T4s, CRA remittances — is bolted on as an afterthought, if it's supported at all. Businesses end up working around their tools instead of with them.
NumaTrack exists because Canadian businesses deserve a system that was built for how they actually operate — not one that was adapted from a different country's rules and a different company's priorities.
A few things we think should be obvious
Payroll should be boring.
It should run the same way every time — accurately, on time, and without drama. If your payroll process is stressful, the tool is the problem.
Rules should enforce themselves.
Overtime calculations, accrual caps, staffing thresholds, blackout periods — these shouldn't depend on someone remembering. Configure them once. Let the system hold the line.
Employees shouldn't need HR to get basic answers.
Checking a balance, viewing a pay stub, seeing the schedule — these are things people should be able to do from their phone without sending an email or waiting for a reply.
Canadian compliance shouldn't be an afterthought.
If your payroll tool treats ROEs, T4s, and provincial rules as edge cases, it wasn't built for you.
One system beats five.
When employee data, time tracking, time off, scheduling, and payroll are connected, data moves forward on its own. Nobody re-enters. Nobody reconciles. Things just work the way you'd expect them to.
Built for the businesses that keep things running
NumaTrack is for Canadian businesses that manage hourly and salaried teams and run payroll in-house. If you operate in Canada, manage people, and want one system instead of five — NumaTrack was built for your situation.
Retail & Hospitality
Shift-based scheduling, high turnover, and multi-location teams — with overtime calculated automatically by province.
Construction & Trades
Track time by project and site, manage multiple pay rates, and pay both employees and contractors without manual reconciliation.
Professional Services
Structured HR records and project-level time tracking without a dedicated HR department.
Healthcare & Social Services
Complex scheduling, staffing requirements, and compliance obligations — all managed in one place.
Nonprofits & Small Businesses
Real HR and payroll infrastructure without needing a full back-office team to run it.
Who it's not for
NumaTrack is not an enterprise HRIS for companies with thousands of employees and dedicated HR technology teams. It's not a US payroll tool. And it's not a lightweight app that only does one thing.
It's a complete, mid-weight system for businesses that need real HR, real time tracking, real scheduling, and real payroll — without the complexity or cost of enterprise software.
See it for yourself. 30 minutes, no commitment.
The best way to understand NumaTrack is to see it run. Book a walkthrough, bring your questions, and find out whether it fits the way your business actually works.