Replace the spreadsheets and shared drives you call an HR system.
NumaTrack Core HR gives every employee a single, structured record — from hire to departure. Onboarding, documents, org structure, and offboarding in one place instead of ten.
Everything you need to keep employee records complete and current
Structured employee profiles — not spreadsheet rows
The problem: Employee data is spread across spreadsheets, email threads, and filing cabinets. Finding a SIN, an emergency contact, or a start date means checking multiple places.
What changes: One profile per employee — personal details, job info, emergency contacts, photo, manager, department, location. SINs and bank accounts are encrypted. Employees update their own details directly, without emailing HR.
Onboarding that doesn't depend on you
The problem: Every new hire triggers a round of emails, paper forms, and manual entry. Tax forms get missed. Emergency contacts arrive late. The first week is spent chasing paperwork.
What changes: Send one email invitation. The new hire completes a guided flow — personal details, tax forms, emergency contacts, direct deposit, document uploads. Everything lands in their profile. No paper, no follow-ups.
Documents collected, stored, and tracked in one place
The problem: Company policies live in email attachments. Employee documents are scattered across shared drives. When you need a signed acknowledgment or a certification, you're not sure it was ever collected.
What changes: Distribute company documents and collect employee documents from one place. Use request templates for certifications, IDs, and signed policies. Track what's submitted and what's outstanding — all attached to the right profile.
Org structure that updates when your team does
The problem: Reporting lines, departments, and titles change — but records lag behind. Nobody is confident the org chart reflects reality.
What changes: Departments, locations, and job titles are defined centrally. Manager relationships and reporting lines update across the system when someone changes roles or teams — not just in one spreadsheet.
Offboarding and leave of absence — clean, not ad hoc
The problem: Departures and extended leaves are handled manually. Termination paperwork is cobbled together. ROEs get filed late. Leave tracking lives in a spreadsheet nobody trusts.
What changes: Record leaves of absence with clear dates tied to the employee profile. Terminate an employee and NumaTrack generates the ROE automatically — no separate filing, no missed deadlines. The full employee journey is captured in an audit trail.
A directory people actually use
The problem: Finding someone's phone number, manager, or department means asking around or digging through files. No single place to look up who works where.
What changes: Searchable, filterable directory for your whole team. Find anyone by name, department, location, or title. Employees see what they need — managers get a deeper view.
How teams use Core HR across industries
Retail & Hospitality
High turnover means constant onboarding. New hires complete paperwork via email before their first shift. Document request templates ensure certifications and IDs are collected — not lost in a manager's inbox.
Construction & Trades
Crews move between sites. A centralized directory with location and department filters shows who's where. Certifications and safety documents are tracked per employee, not in a binder on-site.
Professional Services
Small teams without dedicated HR still need structured records. Employee profiles, manager relationships, and document storage replace the patchwork of spreadsheets and shared drives.
Healthcare & Social Services
Document request templates collect and track required certifications, policy acknowledgments, and licences. Leave of absence management keeps records clean during extended leave — and the audit trail holds up when questions arise.
Nonprofits & Small Organizations
No HR department doesn't mean no HR needs. Self-service onboarding, a searchable directory, and centralized documents give small teams structure without adding overhead.
30 minutes. No commitment. See Core HR in action.
If employee records live in spreadsheets and onboarding runs on email, Core HR is where NumaTrack starts making a difference. Book a walkthrough and see how it works.